Blogs > How do coworking spaces benefit from Asset Management
  • Information
  • Performance

How do coworking spaces benefit from Asset Management

Gaurav Bali
Gaurav Bali

13th August 2022

Co-working culture has recently gained popularity as a notion because, when it initially emerged, it challenged misconceptions about the traditional corporate environment. When co-working space investment first became popular a few years ago, many people thought it was a weird and impractical “movement” or trend. In recent days, co-working has grown into a thriving industry that has revolutionized both the real estate market and how people do business. They have reached a whole new chapter as a result. Something that was fashionable a while ago is now beginning to emerge as the new standard. Furthermore, when managed with real estate management solutions like asset management systems, co-working spaces run smoothly end-to-end without causing any discrepancies. This post will assist you in exploring all the reasons why asset management systems sustainably benefit co-working spaces and why co-working spaces have evolved into the new standard of living.

What are Co-working Spaces?

In general, coworking refers to a situation in which individuals or groups of individuals gather in a neutral setting to work freely on various projects or on the same tasks. The members in a coworking setting typically don’t work for the same firm, which makes it different from a normal office workspace. Along with a lot more features, coworking spaces have all the conveniences you might find in a conventional workplace. Flexibility is a key differentiator because coworking spaces don’t require long-term leases. 

In other terms, coworking spaces are rental offices that can be used by one person or a number of people. They serve as reasonably priced workspaces for a variety of people looking for flexible office lease options, including small-and medium-sized startups, freelancers, entrepreneurs, and major corporations with more than a thousand employees. As a result, many firms have adopted the idea of co-working spaces.

Benefits of Coworking Spaces

Flexibility: The majority of coworking spaces don’t demand that you sign a long-term contract. Instead, independent contractors and startups can benefit from short contracts and flexible pay-as-you-go agreements, which can help keep costs down for new businesses.

Networking: The possibility of meeting like-minded individuals is increased by coworking spaces, which is a wonderful incentive for the growth of your company. You get to converse with individuals from diverse fields and industries. Interacting with great performers not only promotes a feeling of togetherness but also increases your own self-assurance and opens avenues for improving your service.

Enhanced Productivity: This seems to be certainly relevant for entrepreneurs running small businesses that operate from a home office where they are prone to distraction. Going to a designated workplace where everyone works allows you to become fully immersed in the office environment and do your work much more quickly. Coworking facilities are designed for productivity and offer more variety than a regular office, but more structure than working from home.

Reduced Operational Cost: Possessing a dedicated private coworking space may appear expensive for small-business owners, but by working in a coworking space, the value of accessing common amenities surpasses the expense. Owners of these places can do business without worrying about overhead costs like internet, energy, upkeep of office equipment, and restocked cups, tea, and coffee, to name a few.

What is an Asset Management System?

Asset management is the practice of generating, utilizing, managing, and selling assets in a way that is both efficient and economical. The phrase is most frequently used in the business industry to describe people or businesses that manage assets on behalf of other individuals or businesses. An asset management system enables you to continuously monitor, track, and categorize the physical assets owned by your business, such as goods, equipment, vehicles, and other items. Thanks to the asset management system, companies don’t have to be concerned about equipment rental and maintenance costs. By storing asset information in a centralized database, modern asset management systems allow businesses of all sizes to optimize their operations and identify trends that take the big picture into consideration.

Benefits of Asset Management System

Asset Tracking: Asset management includes asset tracking as a crucial element. Assets may be tracked in real time, which enables businesses to make quick decisions and avoid wasting money on unneeded repairs and replacements. Real-time tracking of assets is made possible with the best asset tracking software, allowing you to keep track of their whereabouts and state.

In-depth reporting: The in-depth reporting feature of Asset Management System offers the information needed to make well-informed decisions about assets, including those involving their use, maintenance, acquisition, and disposal. Asset management systems that are clever and simple allow for real-time, thorough reporting that offers crucial insights into assets and aids organizations in making wise decisions.

User-friendly Interface: A user-friendly asset management system interface can significantly reduce the amount of time and staff training required. A self-explanatory interface and an intuitive dashboard are two elements to look for in asset management software. These capabilities will make it simpler for your team to use the software and carry out the appropriate maintenance tasks.

Cost-efficient: It is obvious that asset management systems can dramatically lower operational and maintenance costs as well as long-term capital expenditures by keeping infrastructure in a safe and dependable condition and focusing on lowering life cycle costs. With a life cycle approach, the utility always receives the greatest value for its investment.

How Does an Asset Management System Benefit Co-working Spaces?

Coworking spaces are highly impacted by effective asset management. Knowing your assets’ types, locations, intended uses, conditions, and current values will help you determine the necessary budgets, maintenance schedules, and repair prices. For instance, with an efficient asset management system, it is much simpler to perform a cost/benefit analysis to decide whether to repair or replace the equipment if you are aware of how much your organization’s computer systems cost, how old they are, how long they are anticipated to last, their fix or replace and upgrade histories, and the affiliated downtime costs when they aren’t working. The following is a summary of some of the most significant benefits of using asset management systems for coworking spaces.

Highly organized approach to asset monitoring

Asset management gives the co-working space provider a way to organize, collect, and manage all the information pertaining to each and every asset from a single platform. With high-end asset management systems, businesses can view trends, examine data, create property life cycles, and effectively keep track of every asset. They can have detailed access to information about installations, guarantees, sources, complaints, and malfunctions of specific assets, as well as requested and scheduled service and maintenance activities. They may effortlessly manage a vast array of assets from a single entry point by using this asset management solution.

Real-time Asset Tracking

A company’s fixed assets are its life forms. They are constantly moving around the office, have the ability to compound money, thereby increasing the overall revenue of the business. When it comes to coworking spaces, real-time asset tracking becomes a crucial advantage of asset management. A variety of asset tracking tags and labels can be used by organizations to track inventories, vehicles, and equipment in real time. These take the shape of GPS trackers, RFID tags, barcodes, QR codes, and NFC tags. Depending on your needs, each labeling option offers advantages of its own. Asset managers can make sure that registers are updated continuously with accurate data by using real-time asset management tools. 

Uninterrupted Access to Asset Management data 

A cloud-based asset management system gives authorized users access to a variety of features. To start with, unlike the other offline methods like spreadsheets, authorized users within the company have accessibility to the full asset directory anywhere, at any time, and from any device. A mobile app or specific web page can be used to access an asset management system on a mobile device. It enables users to access asset registers off-site to inspect, amend, and add to them. This implies that everyone who has to access data to complete a task, including field operators, asset managers, inventory supervisors, and maintenance engineers, can do so. You can also utilize mobile devices with cameras and built-in scanners for QR codes and barcodes to update information on the go.

Equipment and resource Maintenance 

Preventive maintenance is one of the biggest problems managers face in coworking spaces because, without a tool that is correctly configured, they cannot figure out the repairs before they absolutely need it. A sophisticated asset management system can be used to monitor and prepare for upcoming maintenance requirements before any malfunctions or downtime take place. Preventive maintenance capability of asset management systems offers several benefits, including reducing maintenance costs by evaluating whether maintenance is genuinely necessary before it occurs, avoiding needless repairs and replacements that drastically raise costs, and minimizing unneeded downtime and breakages.

Better Adherence to Regulations

Every sector of business has its own set of legal requirements. Businesses engaged in certain coworking spaces are required to adhere to the regulations set forth by those organizations. Any departure from the agreed standards is subject to harsh consequences. Regulatory organizations are even permitted to withdraw business licenses in numerous highly regulated industries. Businesses must acquire and report data effectively to stay out of legal trouble. Systems for tracking assets make this possible. Asset management teams can better gather, process, and communicate information about asset maintenance, validation, and testing with the use of asset management software. Making thorough compliance reports would be simple if you had asset management software on your side.

Promotes Accountability

Businesses employed manual techniques in the past to monitor the movement of assets. These systems were susceptible to mistakes. Employees who were fraudulent used the flaws in manual methods to either steal or mistreat assets. Many employees didn’t report errors because manual systems couldn’t track asset usage. In the past, businesses frequently experienced severe financial failures as a result of lost assets. This issue is helped by contemporary systems. Nowadays, the real-time asset tracking feature of coworking spaces is made possible by sophisticated web-based asset tracking software. Finding out who is now using the item and a list of those who have utilized it in the past only requires a few clicks. An asset management software’s advanced asset tracking capabilities guarantee improved accountability and aid firms in preventing losses.

Better ability to make decisions

The coworking space or property managers’ decision-making can be improved by using the various reports that an asset monitoring software can produce. The managers or supervisors of coworking spaces can use this software to find assets that are close to being replaced. With vital information at their fingertips, managers can make timely plans to phase out equipment and replace them with new ones, reducing downtime and related costs. Constant updates and notifications about asset maintenance schedules are generated by contemporary asset management systems and transmitted right to users’ mobile devices. Your asset managers may now see the status of their assets and make important asset management choices even from far-off locations thanks to this functionality.

Add of Book Demo Add of Book Demo Add of Book Demo


In conclusion, the coworking space movement is no longer novel or farfetched. The workplaces of today are cozy, adaptable, and exciting. They provide citizens a lot more chances for independence, adaptability, development, and joy. Businesses and coworking spaces of all sizes and types may relate to the features, potential, and capabilities of an asset management system, especially those who depend on their possessions to bring in money. Tools for asset management might be developed to suit a company's needs.  You can choose an asset management system based on your coworking space needs and requirements. They all work toward the same goal, which can be to reduce asset theft, lengthen asset life, reduce breakdowns, increase efficiency, etc. The system offers vital information that supports decision-making and aids in developing long-term business objectives. More importantly, it increases the return on investment and reduces unforeseen maintenance costs (ROI).

Similar Blogs

In the pursuit of sustainable development, Environmental, Social, and Governance (ESG) factors are paramount. ESG ratings provide a comprehensive assessment of an organization’s commitment to positive environmental, social, and governance practices. This focus on sustainability extends to building management systems, where ESG ratings are an increasingly important metric for ensuring a greener future.   What is […]

Read More >

The way we manage buildings is rapidly changing. To stay competitive and ensure a high-quality experience for occupants, it’s essential to be aware of the forces driving this transformation. Let’s dive into a few key trends making waves in the building management world:  1. Sustainability Takes Center Stage  2. Smart Buildings Aren’t Just Smart, They’re […]

Read More >

   Organizations globally are becoming increasingly cognizant of their carbon footprint and the urgent need to implement sustainable practices. Enlite, a frontrunner in cloud-based innovation, presents the world’s first cloud-native wireless Building Management System (BMS) designed to assist organizations in meticulously monitoring and reducing their carbon emissions. However, what are the core technologies powering this […]

Read More >