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The Benefits of a Mobile-Based Touchless Access Control System

Garima Bharadwaj
Garima Bharadwaj

17th November 2023


Access control systems have undergone a significant transformation in recent years. Traditional methods of using keys and keycards have gradually given way to more advanced and secure solutions. In this digital age, mobile-based touchless access control systems have emerged as a powerful tool that not only enhances security but also adds a layer of convenience for users and administrators. In this blog post, we’ll delve into the many advantages of adopting a mobile-based touchless access control system and explore how this technology is reshaping the way we manage and secure access to various facilities.

What is a Mobile-Based Touchless Access Control System?

Before we dive into the benefits, it’s crucial to understand what precisely a mobile-based touchless access control system entails.

Defining Mobile-Based Access Control

Mobile-based access control refers to a system where users utilize their smartphones as digital keys to gain access to secure areas, replacing traditional physical keys or cards. This technology is fast becoming a game-changer in access control.

Exploring Touchless Technology

The “touchless” element in these systems is particularly significant, especially in the context of health and safety concerns. Users can access facilities without the need to touch keypads, keycards, or door handles, reducing the potential spread of germs and viruses.

Key Components of a Mobile-Based Touchless Access Control System

To fully grasp the benefits, it’s essential to understand the core components of a mobile-based touchless access control system.

Mobile Apps and Credentials

Users typically install a dedicated mobile app that serves as their digital access key. This app securely stores access credentials and provides a user-friendly interface for accessing authorized areas.

Bluetooth and NFC Technology

Most mobile-based systems leverage technologies like Bluetooth and Near-Field Communication (NFC) to facilitate communication between smartphones and access points, allowing for seamless and secure access.

Cloud-Based Management

A cloud-based management platform serves as the central hub for administrators to control access permissions, monitor user activity, and track security events in real-time.

Benefits of Implementing a Mobile-Based Touchless Access Control System

Now, let’s explore the numerous advantages these systems offer.

Improved Security

Security is a paramount concern for any organization or institution. Mobile-based access control systems enhance security in multiple ways:

Biometric Authentication: Many mobile access systems incorporate biometric methods like fingerprint or facial recognition, making unauthorized access extremely challenging.

Lost or Stolen Cards: Traditional keycards can be lost or stolen, potentially compromising security. With mobile access, credentials can be deactivated and replaced remotely, minimizing risks.

Audit Trails: These systems provide detailed audit trails, enabling administrators to track who accessed a facility, when they entered, and how long they stayed. This information is invaluable for security and incident investigations.

Remote Access Management: Administrators can grant or revoke access remotely, reducing the risks associated with physical key handovers or card issuance.

Enhanced Convenience

Enhanced convenience is a hallmark of mobile-based access control systems:

No Physical Keys or Cards: Users no longer need to carry physical keys or cards, reducing the likelihood of misplacement or forgetting them.

Touchless Entry: The “touchless” aspect is particularly relevant in a post-COVID-19 world, as users can access a facility without making physical contact with keypads or door handles.

User-Friendly Interface: Mobile apps for access control are designed to be user-friendly, making it easy for individuals to access authorized areas with just a few taps on their smartphone.

Time-Limited Access: Temporary access can be granted for visitors or contractors, and this access can be set to automatically expire after a specified period, reducing the need for constant oversight.


Cost savings are a compelling reason to adopt mobile-based access control systems:

Reduced Card Printing Costs: The expense of producing and distributing physical cards is eliminated, as users can simply download an app and register their device.

Lower Administrative Costs: Administrators can manage access control remotely, reducing the need for on-site personnel to issue physical cards or keys.

Scalability: These systems are highly scalable and can accommodate a growing number of users or access points without incurring substantial infrastructure costs.

Integration with Existing Infrastructure: Mobile-based systems can often integrate with existing security and building management systems, reducing the need for a complete overhaul of infrastructure.

Real-World Applications

The versatility of mobile-based touchless access control systems makes them suitable for a wide range of real-world applications. Here, we explore these applications in more detail:

 Commercial Buildings

In the fast-paced world of commercial real estate, secure and convenient access control is essential. Mobile-based access systems are well-suited to various commercial settings:

Office Complexes: In multi-tenant office buildings, mobile access control allows each tenant to manage their own secure entrances. It simplifies access for employees and visitors while ensuring that sensitive areas remain protected.

Shopping Malls: Mall operators can provide retailers with the ability to grant access to their individual stores. This is especially useful for early morning deliveries or late-night restocking when the mall itself is closed.

Business Parks: Business parks house numerous companies within a single campus. Mobile-based access control streamlines entry for employees and visitors, ensuring that each business can manage its access preferences.

Hotels and Conference Centers: For hotels and conference venues, mobile access enables guests to check-in remotely, use their smartphones as room keys, and access conference rooms seamlessly.

Healthcare Facilities

In healthcare settings, security and privacy are of paramount importance. Mobile-based access control systems are particularly beneficial in healthcare facilities, where controlled access is essential:

Hospitals: Hospitals use mobile access control to secure sensitive areas like operating rooms, patient wards, and medication storage areas. This ensures that only authorized personnel can access these critical spaces.

Clinics: Outpatient clinics and specialty healthcare facilities utilize these systems to maintain security while offering patients a more streamlined and contactless experience.

Laboratories: Research laboratories, both in medical facilities and academic institutions, use mobile access control to maintain a controlled environment while allowing authorized personnel access to research areas.

Residential Properties

Gated communities, apartment complexes, and other residential properties are prime candidates for mobile-based access control:

Gated Communities: Residents of gated communities appreciate the convenience of mobile access. They can enter the community by simply approaching the gate, with their smartphones acting as digital keys. This adds an extra layer of security while enhancing residents’ overall experience.

Apartment Complexes: Property managers in apartment complexes can grant secure access to residents, maintenance personnel, and delivery services via mobile apps. This reduces the hassle of managing physical keys and enhances security.

Student Housing: Mobile access control is invaluable in student housing, where managing the comings and goings of a large population is crucial. Students can access their dormitories, and administrators can efficiently handle security concerns.

Educational Institutions

Educational institutions, from elementary schools to universities, have unique access control needs:

Schools: In schools, mobile access control ensures the safety of students and staff. It allows controlled access to classrooms, administrative offices, and special facilities.

Universities: On university campuses, mobile-based systems streamline access for students, faculty, and staff. Access can be tailored to specific roles, ensuring secure entry into academic buildings, labs, and residence halls.

Research Facilities: Mobile-based access control is crucial in research institutions. It safeguards laboratories and sensitive research areas while allowing authorized researchers to enter.

Libraries: Libraries can adopt mobile-based systems to grant patrons access to after-hours book returns or special collections.

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In a world where security and convenience are paramount, mobile-based touchless access control systems are shaping the future of access management. Embracing this technology can lead to more secure, efficient, and user-friendly environments. The benefits of improved security, enhanced convenience, cost-efficiency, scalability, and detailed analytics and reporting make these systems a compelling choice for a wide range of applications. As technology continues to advance, we can anticipate even more innovative features and applications in the world of access control, making mobile-based touchless access control systems an essential part of modern security strategies.

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